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Junior Secretary
London


Junior Secretary
London
£19,000 - £21,000 depending on experience

This is a fantastic time to join RPS. As one of the UK’s leading multi-disciplinary consultancies, we are working on a number of high profile projects and require first class, innovative and motivated staff. With an enviable client list, and the highest calibre multi-disciplinary back up team, we are able to offer unparalleled opportunities, in a dynamic work place, where achievements are rewarded and progress encouraged.

We are looking to recruit a Junior Secretary to join the team in our London office. A brief summary of the duties is as follows:-


• Obtain new job numbers on a daily basis by inputting details of new instruction into CGMS Intranet. Once job has been set up by Accounts, create both a hard copy Green Project File as well as an electronic Project/Job Folder on the network.

• Check Directors diaries on a daily basis and ensure green files are up-to-date in good time for meetings – including all site plans.

• Printing relevant documents for Project Files and checking with relevant team member to ensure everything is included in Green Project File and has been saved electronically. Printing ad-hoc documents as and when required.

• E-filing/Paper filing of both Directors Project Files.

• Manage List of Spec and Unassigned Jobs and keep all relevant papers in lever arch file(s).

• Organise all external photocopying and distribute to appropriate colleague upon return.

• Regular Dead Filing/Archiving.

• Responsible for keeping Key Document List and Files up to date (Planners/Assistant Planners can assist in collating relevant documents. These are separate files which only contain key documents.

• Provide support to Line Manager on an ad hoc basis including some assistance with inputting Time Sheets and Expenses onto SharpOwl system.

• Reception/Telephone cover on a rota basis.

• Provide support to a team of Assistant Planners.

• Any other duties that may be required.

• Occasional holiday cover for other admin team members.

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You will need to have experience of MS Word, Excel and Outlook. Any experience with Access and Powerpoint would be beneficial but is not essential.

In return, we offer an excellent salary and benefits package, including 24 days holiday, Pension and Season Ticket Loan. You will also be eligible to participate in the Company Share Purchase Scheme. This is an excellent opportunity to showcase your talents and develop your career with one of the UK’s leading multi-disciplinary consultancies.



RPS is an equal opportunity employer.

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